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PT SMART Tbk Shareholders Meeting Summon – 11 May 2016

Posted: May 11, 2016 5 minute read SMART

SUMMON

ANNUAL AND EXTRAORDINARY GENERAL MEETINGS OF SHAREHOLDERS PT SINAR MAS AGRO RESOURCES AND TECHNOLOGY Tbk. (“COMPANY”)

The Board of Directors of the Company, herewith, invites the shareholders of the Company to attend its Annual and Extraordinary General Meetings of Shareholders that will be held on:

Day/Date : Thursday, 02 June 2016
Time : 10.00 WIB (Western Indonesian Time Zone) until finish
Venue : Hotel Le Grandeur, Kirana Room, 2nd Floor
Jalan Mangga Dua Raya, Central Jakarta 10730

With the following agenda of the meetings:

  1. Annual General Meeting of Shareholders (Annual GMS)

    1. Approval on the Annual Reports of the Board of Directors of the Company for fiscal year ended on 31 December 2015;
    2. Approval and ratification of the Company’s Annual Account for fiscal year ended on 31 December 2015 and grant the full acquittal of responsibility (acquit et de charge) to the Board of Directors and the Board of Commissioners of the Company over any management and supervision conducted by them during the fiscal year ended on 31 December 2015;
    3. Enactment and approval on the Company’s profits appropriation for the fiscal year ended on 31 December 2015;
    4. Appointment of the Independent Public Accountant to audit the Company’s financial books for the fiscal year ended on 31 December 2016 and to grant the authority to the Board of Directors of the Company, to determine the honorarium for such Independent Public Accountant and other requirements of the appointment therefor. With hereunder note: The first up to the fourth agenda are routine discussions held during the Company’s Annual GMS. These agenda are in compliance with the provisions of the Articles of Association of the Company and Law Number 40 Year 2007 (UU PT).

    With hereunder note:

    The first up to the fourth agenda are routine discussions held during the Company’s Annual GMS. These agenda are in compliance with the provisions of the Articles of Association of the Company and Law Number 40 Year 2007 (UU PT).

  2. Extraordinary General Meeting of Shareholders (Extraordinary GMS)

    Approval on the granting of power and authorities to the Board of Directors of the Company in the framework to assign the Company’s assets or to encumber it for the Company’s liabilities, constituting more than 50% (fifty percent) of the Company’s net assets in 1 (one) or more transactions, either in relation to one another or not.

    With hereunder note:

    The above agenda i.e. the approval on the granting of power and authorities to the Board of Directors of the Company in the framework to assign the Company’s assets or to encumber it for the Company’s liabilities, constituting more than 50% (fifty percent) of the Company’s net assets in 1 (one) or more transactions, either in relation to one another or not, is relating to the Company’s plan to obtain loans or funding facilities in the future.

Notes:

  1. The Company will not serve a separate invitation letter to the shareholders, hence, this summon advertisement is in compliance with the provision of article 14 verse 1 of the Company’s Articles of Association constituting an official invitation for the shareholders of the Company.
  2. Those being entitled to attending or being represented in the meetings will be:
    1. For the Company’s shares which are not deposited in the Collective Depository, only the legitimate shareholders or proxies of the Company’s shareholders whose name are recorded in the Company’s Shareholders Register on 10 May 2016 at the latest at 16.00 WIB (Western Indonesian Time Zone);
    2. For the Company’s shares in the Collective Depository, only the account holders or proxies of the account holders whose names are recorded in the account holders or custodian bank in PT Kustodian Sentral Efek Indonesia (“KSEI”), whose names are recorded as per 10 May 2016 at the latest at 16.00 WIB (Western Indonesia Time Zone); and
    3. For the securities account holders of KSEI in the Collective Depository must submit the Shareholders Register maintained by them to KSEI for obtaining the Written Confirmation for Meeting (“KTUR”).
  3. The participating shareholders or their proxies are kindly required to bring and submit copies of Collective Shares Certificate and Identity Card (“KTP”) or other identifications to the Company’s official registrar before entering the meeting room. The shareholders in the collective depository must bring KTUR that can be obtained through Stock Exchange Member or Custodian Bank.
    1. The shareholders who are not be able to attend the meeting, may be represented by a proxy furnished with a legitimate letter of proxy, which form and substance are determined by the Company’s Board of Directors, provided that, members of the Board of Directors, the Board of Commissioners and employees of the Company may act as a proxy of the shareholder of the Company in this meeting, however, the votes cast by such proxies will not be computed in the voting. For the shareholders whose addressed are registered overseas, the letter of proxy must be legalised by a public notary or by the authorised official of the Republic of Indonesia Embassy in the relevant country;
    2. Proxy form may be obtained on every business day at the head office of the Company at Sinar Mas Land Plaza (ex Plaza BII) Tower II, 28th-30th Floor, Jl. M. H. Thamrin No. 51, Jakarta 10350;
    3. All proxy forms must have been received by the Board of Directors of the Company at the Company’s Head Office with the address as specified in point 4.b abovementioned, at the latest 3 (three) business days prior to the meeting at the latest at 16.00 WIB (Western Indonesia Time Zone).
  4. For the shareholders of the Company such as a limited liability company, cooperative, foundation or pension fund is kindly required to bring a copy of the complete articles of association.
  5. Consolidated financial statements of the Company for the year ended on 31 December 2015 are available at the Head Office of the Company at Sinar Mas Land Plaza (ex Plaza BII) Tower II, 28th-30th Floor, Jl. M. H. Thamrin No. 51, Jakarta 10350, and may be inspected and examined by the Company’s shareholders at any time during Company’s working hours.
  6. For the sake of smoothness and orderliness of the meeting, the shareholders or their proxies are kindly expected to be present in the meeting room 30 minutes before commencement of the meeting. Jakarta, 11 May 2016 PT SINAR MAS AGRO RESOURCES AND TECHNOLOGY Tbk. Board of Directors

Jakarta, 11 May 2016

PT SINAR MAS AGRO RESOURCES AND TECHNOLOGY Tbk.

Board of Directors

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